Google has officially rolled out Workspace Studio, a new no-code automation platform that enables users to create custom AI-powered agents across Google Workspace apps. Powered by Gemini 3, the tool marks a major push by the company to deepen generative AI integration into everyday productivity workflows. First previewed at I/O 2024 and further detailed in April, Workspace Studio is now being made available to a wider set of Workspace customers globally.
The platform aims to simplify automation for individuals, businesses and educational institutions by eliminating the need for coding or complex scripting. With AI reasoning, natural-language comprehension and multimodal capabilities, Workspace Studio allows even non-technical users to set up automated workflows in minutes.
How Workspace Studio works
Workspace Studio uses an enhanced “if this, then that” structure, supported by Gemini’s advanced ability to interpret context and understand user intent. Through plain-language prompts, users can design agents that read emails, analyse attachments, extract key data, categorise content, prioritise pending tasks or send alerts.
Google has integrated a quick-access shortcut into major Workspace apps—Gmail, Drive, Docs, Sheets, Slides and more—right next to the Gemini icon. This allows users to access their automation agents from anywhere within Workspace.
The interface includes three core panels:
- Discover: Offers templates and popular agent ideas.
- My agents: Displays all agents created by the user.
- Activity: Shows logs and actions taken by each agent.
A standalone dashboard is also accessible at studio.workspace.google.com for centralised agent management.
Key features of Workspace Studio
Agents built through Workspace Studio operate using three structural components—Starters, Steps and Variables—allowing flexible and dynamic automation.
Starters: Setting the triggers
These determine what initiates an automation workflow. Triggers may include:
- A scheduled time window
- A new email from selected senders
- A document update
- A new file added to a Drive folder
Steps: Defining the actions
Users can instruct agents to perform a variety of tasks, such as:
- Drafting email replies
- Summarising long threads
- Extracting information from documents
- Organising data into Sheets
- Prioritising tasks
- Sending notifications to team members
Variables: Dynamic placeholders
Variables allow agents to store and reuse extracted information throughout a workflow. These may include:
- Names
- Dates
- Invoice numbers
- Email subjects
- Gemini-generated insights
The system’s intelligence goes beyond classic rule-based automation. Agents can interpret tone, detect sentiment, understand unstructured content and adapt to new information as it appears—making them more flexible than traditional Workspace scripts or macros.
In addition, Google allows users to share agents, similar to the way they share Drive files, enabling teams to collaborate on automated workflows seamlessly.
Availability and rollout
Google has confirmed that Workspace Studio will roll out gradually over the next few weeks. It will be available across a wide range of plans, including:
- Business: Starter, Standard and Plus
- Enterprise: Starter, Standard and Plus
- Education: Fundamentals, Standard and Plus
- Google AI Pro for Education
- Google AI Ultra for Business
The launch underscores Google’s ongoing effort to expand Gemini-driven automation across Workspace, aiming to empower users with faster, smarter and more flexible task management tools.
As organisations increasingly turn to AI for productivity, Workspace Studio could become a central component of how teams automate their day-to-day operations—without relying on technical expertise or third-party services.